A new set of enrollment tools, launched in Fall 2014, will continue to be piloted for Fall 2015 in subjects designated as Communication Intensive in the Humanities, Arts, and Social Sciences (CI-H/HW), which are part of the undergraduate Communication Requirement. The tools for students and instructors along with the schedule are described below.
CI-H/HW Subject Selector
The CI-H/HW Subject Selector allows students to request up to two CI‑H/HW subjects into which they wish to be scheduled, along with up to two alternatives for each. Students additionally can ask to be placed on the waitlist if not admitted to their first-choice subject(s), and/or be added directly to the waitlist for other CI‑H/HW subjects. The process and deadlines for using the Subject Selector differ between continuing and new students.
To use the CI-H/HW Subject Selector, continuing students enter CI-H or HW subjects during pre-registration, on the same screen that they enter the rest of their proposed subjects. They will then be prompted to go to the CI-H/HW Subject Selector, where they complete the request process (choosing alternatives and to-be-waitlisted subjects).
The early deadline for CI-H/HW pre-registration is intended to encourage students to make informed CI-H/HW choices and to allow departments to adjust staffing to meet student interest. After the deadline, continuing students cannot request to be scheduled into CI-H/HW subjects. However, they can go to pre-registration (until August 18) or online registration (August 30-September 3) to access the Subject Selector and delete CI-H/HW choices that they entered previously, add themselves to waitlists, or remove themselves from waitlists. Note: Continuing students who add themselves to waitlists after the deadline will be prioritized lower on the waitlist than continuing students who selected subjects prior to the deadline.
New Freshmen, Transfer Students and Students Returning From Leaves:
New freshmen, transfer students, and students returning from leaves make their CI-H/HW selections when they meet with their advisors and complete online registration. When they enter CI-H or HW subjects during online registration, they will be prompted to go the CI-H/HW Subject Selector, where they complete the request process (choosing alternatives and to-be-waitlisted subjects). Students who cannot meet with their advisors before 5pm on September 3 should initiate online registration and make their primary and alternative choices of CI-H/HW subjects by that deadline.
Schedules for CI-H/HW Subjects (published September 4)
Students are scheduled into CI-H/HW subjects based on their choices, priority groups set by SOCR, and the subjects’ enrollment caps. Students should check their schedules by going to WebSIS for Students (http://student.mit.edu/cgi-docs/student.html) and clicking on "Class Schedule". If a CI-H/HW subject appears on a student’s schedule, the student has been placed into the subject.
If students have not completed registration, the CI-H/HW subject(s) will be added to their registration. To stay in the subject, the student simply keeps it on the list of subjects while completing registration. Freshmen and other students who have already met with their advisors and submitted registration need take no further action before attending the subject.
If students no longer wish to take the CI-H/HW subjects they got into during scheduling, they should drop them as they register or use Online Add/Drop if they have already registered. It is important to remove these subjects promptly so that other students can be offered enrollment.
Many instructors expect students who are scheduled into subjects to attend the subject beginning with the first class. If students cannot attend the first class, they should contact the instructor in advance.
Enrollment & Waitlists for CI-H/HW Subjects (published September 4)
Students who want to add CI-H/HW subjects into which they were not initially scheduled must first add themselves to waitlists and then wait for an offer email from the instructor. The Enrollment & Waitlists for CI-H/HW Subjects page (linked from WebSIS for Students, http://student.mit.edu/cgi-docs/student.html, once published) provides a way for students to check their waitlist status, see which CI‑H/HW subjects have openings, gauge their changes of being admitted from the waitlist, and add themselves to (or remove themselves from) waitlists.
Before classes begin students should update their waitlist choices. If students are still looking for CI-H/HW subjects, they should put themselves on waitlists of subjects that match their interests, fit their schedules, and could have sufficient openings. If students are happy with their placements in CI-H/HW subjects, they should remove themselves from any waitlists for subjects in which they are no longer interested.
Beginning on September 9, the first day of classes, instructors of CI-H/HW subjects can fill openings by making offers to students on the waitlists. Students should not contact instructors before that time. Students will receive offers via email with the subject line: “Action Required: CI-H/HW Subject Offer”. Once an offer has been received, students wishing to enroll should use Online Add/Drop to add the subjects (or register for them, if they have not yet submitted their registrations). Instructors have been advised to give students 24 hours in which to act, but they may rescind offers anytime before students initiate their Adds, so students are advised to act as quickly as possible. Students who are no longer interested should reply to the instructors and also remove themselves from the waitlists.
Many instructors will gauge student interest based on who attends the first class. Waitlisted students should attend the first class meeting if they are interested in the subjects, the subjects fit their schedules, and they have realistic chances of getting into the subjects. Some instructors may email questions or additional expectations to students on the waitlist.
Students should be particularly diligent to keep their waitlist choices up-to-date during the first week or two of classes when most offers will be made. While students may add and delete themselves from waitlists through Add Date (October 9), instructors determine when it is no longer appropriate to accept students into their classes and may close their waitlists. Please note that CI-HW instructors will not allow students to add these subjects after three class meetings.
Instructor Waitlists (published September 4; offers can be made beginning September 9)
After student schedules are produced on September 4, instructors can see who is in their classes and who is on their waitlists. The names of students scheduled into the subject will appear on the pre-registration class lists available in WebSIS for Instructors (http://student.mit.edu/cgi-docs/instructor.html) and Stellar. These students have been enrolled in CI-H/HW subjects based on their choices and on priority groups set by SOCR. The number of students enrolled in each class cannot exceed the subject’s cap. In early evening of Registration Day, September 8, student names will be added to the registration class lists. Instructors can identify which students have yet to register by comparing the pre-registration and registration class lists. The pre-registration class lists become unavailable after the Monday of the second week of classes.
On waitlists, instructors can see names and information about waitlisted students, view statistics about the waitlist and offers made, and offer enrollment to students if space is available. Instructors can view their waitlists by going to WebSIS for Instructors and clicking on either “CI-H/HW Waitlists” (goes directly to the waitlist) or “Class Lists” (click on the “Waitlist” button at upper right of the class list report). For CI-H/HW instructors who are also advisors, a third link to the waitlists is available on WebSIS for Advisors (http://student.mit.edu/cgi-docs/advisor.html) by clicking “Enrollment & Waitlists for CI-H/HW Subjects” and selecting “Subjects I teach”.
Students will be presented in priority groups on the waitlists. Information about each student and a link to the student’s email is included. The waitlists display information in real-time, so instructors can see changes as students add themselves to/remove themselves from the waitlist or register for/drop the subject. Students are being advised not to contact instructors about openings until classes begin.
Beginning at 6 am on September 9, instructors of CI-H/HW subjects can fill openings. Instructors of CI-H/HW subjects can offer enrollment to waitlisted students as they have openings. Instructors are strongly encouraged to choose students based on the priority groups.
When an instructor clicks the Offer button (or the Make Multiple Offers button, to reach several students at once), the system sends an email to the student and allows the student to add the subject via the Add/Drop form. Generally students should be given 24 hours to respond, either by initiating the Add process if they are interested or by removing themselves from the waitlist if they are not. If a student does not take action, the instructor can rescind the offer. A history of offers made and rescinded is available.
Students who were scheduled into the subject are expected to attend the class or drop the subject if they are no longer interested. Waitlisted students are being advised to attend classes only if the subjects fit in their schedules and they have realistic chances of being offered enrollment. Instructors can email students with any special instructions about their own waitlist procedures.
Instructors should try to accommodate students and fill available openings during the first week or two of classes. Although students can add and delete themselves from waitlists through Add Date, instructors can determine when it is no longer appropriate to accept students into the subject, and may close the waitlist accordingly.
The new enrollment process optimizes students’ subject choices within priority groups set by the Faculty Subcommittee on the Communication Requirement (SOCR). It also creates waitlists for all CI-H/HW subjects with up-to-date information on openings in these subjects. All sections of CI-H/HW subjects are capped at 18 or 25 students each.
This pilot process replaces the HASS-D Lottery, formerly used for many CI-H subjects. Through this new process:
- Students, instructors, and advisors know before classes begin which students are enrolled in which CI-H/HW subjects.
- Students and advisors will be able to view a list of subjects with openings.
- Waitlists, sorted by priority group, are consistently structured across all CI-H/HW subjects and visible to students and instructors. Students can put themselves on waitlists and check their positions on waitlists. Instructors can identify and contact students who want to get into their subjects.
- Pre-registration for CI-H/HW subjects becomes meaningful for students and more useful for instructors and departments as they plan for instructional resources.
The Enrollment Tools Project is a multi-year joint project of the Office of Faculty Support, the Registrar's Office, and Information Systems and Technology.