New Enrollment Tools for CI-H/HW Subjects Continuing for Spring 2015

A new set of enrollment tools, launched in Fall 2014, will continue to be piloted for Spring 2015 in subjects designated as Communication Intensive in the Humanities, Arts, and Social Sciences (CI-H/HW), which are part of the undergraduate Communication Requirement. All sections of CI-H/HW subjects are capped at 18 or 25 students each.

The new enrollment process optimizes students’ subject choices within priority groups set by the Faculty Subcommittee on the Communication Requirement (SOCR). It also creates waitlists for all CI-H/HW subjects with up-to-date information on openings in these subjects.

This pilot process replaces the HASS-D Lottery, formerly used for many CI-H subjects. Through this new process:

  • Students, instructors, and advisors know before classes begin which students are enrolled in which CI-H/HW subjects.
  • Students and advisors will be able to view a list of subjects with openings.
  • Waitlists, sorted by priority group, are consistently structured across all CI-H/HW subjects and visible to students and instructors. Students can put themselves on waitlists and check their positions on waitlists. Instructors can identify and contact students who want to get into their subjects.
  • Pre-registration for CI-H/HW subjects becomes meaningful for students and more useful for instructors and departments as they plan for instructional resources.

How It Works

For Continuing Students Enrolling in Spring 2015

December 1-31 Students Initiate Pre-registration and Select CI-H/HW Subjects

Students have two ways to request CI-H/HW subjects while they pre-register:

  • Students may enter up to two primary subject choices with up to two alternatives for each choice. Before classes begin an algorithm is run to assign students to CI-H/HW subjects, optimizing their choices within the priorities set by SOCR.
  • Students may also place themselves on waitlists that instructors use after Registration Day to fill openings in the classes. After the algorithm is run, they can see which subjects have openings and where they stand on waitlists.

The early deadline for CI-H/HW pre-registration is intended to encourage students to make informed CI-H/HW choices and to allow departments to adjust staffing to meet student interest.

January 1-20 Pre-registration Continues

After the CI-H/HW deadline, students can go to pre-registration to delete CI-H/HW choices that they entered previously, add themselves to waitlists, or remove themselves from waitlists. They cannot add CI-H/HW subjects.

Students who add themselves to waitlists after the deadline will be prioritized lower on the waitlist than students who selected subjects prior to the deadline.

January 22 Schedules and Waitlists for CI-H/HW Subjects Published

Students are enrolled in CI-H/HW subjects based on their choices and on priority groups set by SOCR. The number of students enrolled in each class does not exceed its cap.

When student schedules and waitlists are published, students can see if they have gotten into CI-H/HW subjects or have been placed on waitlists as requested during the selection process.

If a CI-H/HW subject appears on his or her schedule, the student has been placed into the subject.

January 26 Registration Opens

If a student is scheduled into a CI-H/HW subject, it will be added to the student’s online registration. To stay in the subject, the student simply keeps it on the list of subjects while completing registration.

If students no longer wish to take the CI-H/HW subjects they got into during scheduling, they should drop them as they register or use Online Add/Drop if they have already registered. It is important to remove these subjects promptly so that other students can be offered enrollment.

Students cannot add new CI-H/HW subjects either on the registration form or Online Add/Drop. They must use the waitlists (available on WebSIS by January 22 or from the registration Add/Drop form).

On the waitlists students and their advisors can see which classes have openings and where the students stand on waitlists: how many students are in priority groups ahead of them, and how many students share an equal chance of being offered enrollment from the waitlist. Initially students’ waitlist choices will be based on their requests during the selection process, but they can add and delete subjects after reviewing the availability of openings.

Before classes begin students should update their waitlist choices:

  • If students are still looking for CI-H/HW Subjects, they should put themselves on waitlists of subjects that match their interests, fit their schedules, and could have sufficient openings. Instructors can make offers beginning on the first day of classes, September 3. Students should not be contacting them about openings before that time.
  • If students are happy with their placements in CI-H/HW subjects, they should remove themselves from any waitlists for subjects in which they are no longer interested.

February 3 First Day of Classes

Instructors of CI-H/HW subjects can fill openings by making offers to students on the waitlists.

Students receive offers via email with the subject line: “Action Required: CI-H/HW Subject Offer”.

  • Students wishing to enroll should use Online Add/Drop to add the subjects (or register for them, if they have not yet submitted their registrations). Instructors have been advised to give students 24 hours in which to act, but they may rescind offers anytime before students initiate their Adds, so students are advised to act as quickly as possible.
  • Students who are no longer interested should reply to the instructors and remove themselves from the waitlists.

Unlike the earlier HASS-D lottery, there is no requirement that students attend the first class to secure places. However, many instructors may wait until after the first class to make offers and will gauge student interest based on who attends the first class. Waitlisted students should attend the first classes if they are interested in the subjects, the subjects fit their schedules, and they have realistic chances of getting into the subjects. Likewise, students who have been scheduled into subjects are expected to show up or drop the subjects if they are no longer interested.

Students should be particularly diligent to keep their waitlist choices up-to-date during the first week or two of classes when most offers will be made. While students may add and delete themselves from waitlists through Add Date (March 6), instructors determine when it is no longer appropriate to accept students into their classes. Please note that CI-HW instructors will not allow students to add these subjects after three class meetings.

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For Transfer Students and Students Returning From Leaves

New students and students returning from leaves of absence are not scheduled into subjects before online registration opens in the spring. During registration, these students can add themselves to waitlists for CI-H/HW subjects. They will be prioritized higher on the waitlists than continuing students who add themselves to waitlists after receiving their schedules. See above, beginning January 26.

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For Instructors of CI-H/CI-HW Subjects

January 22 Class Lists Populated and Waitlists for CI-H/HW Subjects Published

Instructors can see who is in their classes and who is on their waitlists. The names of students scheduled into the subject will appear on the pre-registration class lists available in WebSIS and Stellar. These students have been enrolled in CI-H/HW subjects based on their choices and on priority groups set by SOCR. The number of students enrolled in each class cannot exceed the subject’s cap.

From their class lists, instructors can view the waitlists for their subjects. Students will be presented in priority groups on the waitlists. Information about each student and a link to the student’s email is included.

The waitlists display information in real-time, so instructors can see changes as students add and delete themselves from the waitlists or drop subjects. Students are being advised not to contact instructors about openings until classes begin.

February 2 Registration Day

In early evening of Registration Day, student names will be added to the registration class lists. Instructors can identify which students have yet to register by comparing the pre-registration and registration class lists. They can use the waitlists to consider what if any enrollment offers to make.

February 3 First Day of Classes

Beginning at 6 am instructors of CI-H/HW subjects can fill openings.

Instructors of CI-H/HW subjects can offer enrollment to waitlisted students as they have openings. Instructors are strongly encouraged to choose students based on the priority groups.

When an instructor clicks the Offer button, the system sends an email to the student and allows the student to add the subject via the Add/Drop form. Generally students should be given 24 hours to respond, either by initiating the Add process if they are interested or by removing themselves from the waitlist if they are not. If a student does not take action, the instructor can rescind the offer.A history of offers made and rescinded is available.

Unlike the earlier HASS-D lottery, there is no requirement that students attend the first class to secure a place. However, students who were scheduled into the subject should attend or drop the subject if they are no longer interested. Waitlisted students are also being advised to attend classes only if the subjects fit in their schedules and they have realistic chances of being offered enrollment. Instructors can email students with any special instructions about their own waitlist procedures.

Instructors should try to accommodate students and fill available openings during the first week or two of classes. Although students can add and delete themselves from waitlists through Add Date, instructors can determine when it is no longer appropriate to accept students into the subject.

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